Administrative Officer

Administrative Officer

1 position, based in Vientiane

Job Description

  • This position will support the Administration department’s management
  • As part of an experienced administration team, you will help coordinate daily managements through the duties outlined below.


  • Manage the day-to-day operations of the office, including scheduling meetings and appointments, organizing files, and handling correspondence.
  • Responsible for liaison with government officials
  • Responsible for renew visa, vehicle’s licenses and insurance
  • Managing office supplies and ordering new supplies as needed
  • Hiring maintenance vendors to repair or replace damaged office equipment.
  • Purchasing office supplies, equipment, and furniture.
  • Arrange travel and accommodations
  • Act as the point of contact between executives and internal/external stakeholders.
  • Coordinate travel arrangements for executives and handle related logistics.
  • Maintain a safe and secure working environment by ensuring compliance with health and safety regulations.
  • Organize and maintain the office filing system, including electronic and hard copy documents.
  • Process and track invoices, purchase orders, and other financial documents as required.
  • Maintain the fixed asset register
  • Manage inventory of office supplies and equipment and order new supplies as needed.


  • A four-year college degree in business administration or a relevant area of study
  • Minimum of three years of previous experience in a similar role
  • Demonstrated ability to work effectively under pressure
  • Strong communication skills, both written and verbal in English
  • Good interpersonal skills with the ability to build strong relationships
  • Good listening skills, with high levels of attention to detail
  • Strong working knowledge of Microsoft office platforms
  • Ability to multitask and prioritize own workload

Interested candidates must submit their CVs, along with all other supporting documents to: Village Focus International (for Finance Officer), Ban Phonsavan Tai, Unit 14, House #207, Sisattanak District, Vientiane, Lao PDR / Tel: +856 (0) 21 312519.

Email:, not later than 30 June 2024.


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