Administrative Officer

Administrative Officer

1 position, based in Vientiane

Job Description

• This position will support the Administration department’s management
• As part of an experienced administration team, you will help coordinate daily managements through the duties outlined below.

Responsibilities

• Manage the day-to-day operations of the office, including scheduling meetings and appointments, organizing files, and handling correspondence.
• Responsible for liaison with government officials
• Responsible for renew visa, vehicle’s licenses and insurance
• Managing office supplies and ordering new supplies as needed
• Hiring maintenance vendors to repair or replace damaged office equipment.
• Purchasing office supplies, equipment, and furniture.
• Arrange travel and accommodations
• Act as the point of contact between executives and internal/external stakeholders.
• Coordinate travel arrangements for executives and handle related logistics.
• Maintain a safe and secure working environment by ensuring compliance with health and safety regulations.
• Organize and maintain the office filing system, including electronic and hard copy documents.
• Process and track invoices, purchase orders, and other financial documents as required.
• Maintain the fixed asset register
• Manage inventory of office supplies and equipment and order new supplies as needed.

Requirements

• A four-year college degree in business administration or a relevant area of study
• Minimum of three years of previous experience in a similar role
• Demonstrated ability to work effectively under pressure
• Strong communication skills, both written and verbal in English
• Good interpersonal skills with the ability to build strong relationships
• Good listening skills, with high levels of attention to detail
• Strong working knowledge of Microsoft office platforms
• Ability to multitask and prioritize own workload

Interested candidates must submit their CVs, along with all other supporting documents to: Village Focus International (for Finance Officer), Ban Phonsavan Tai, Unit 14, House #207, Sisattanak District, Vientiane, Lao PDR / Tel: +856 (0) 21 312519.

Email: athithane@villagefocus.org, not later than 30 June 2024.