Bookkeeping and Administration

About MCC Laos

Mennonite Central Committee in Laos (MCC Laos) is an international non-governmental organization (INGO) that has been working in Lao PDR since 1975 to promote peacebuilding, social inclusion, sustainable livelihoods, and community well-being. It is part of a global network operating in over 45 countries. Currently, MCC Laos implements three core projects: the Reducing Human Trafficking Risks in Rural Areas (RHTRA) Project in Viengxai District (Houaphanh Province), the Service Inclusion for Persons with Disabilities (SIPD) Project in Samoy District (Salavan Province), and the Youth Supporting Peaceful Pathways (YSPP) Project in Lamam District (Sekong Province).

Position Overview

• Position Title: Project Assistant – Bookkeeping and Administration
• Duty Station: Viengxai District, Houaphanh Province
• Reports To: Project Manager
• Employment Type: Full-time (35 hours per week)

Position Summary

MCC Laos is seeking a qualified and detail-oriented Project Assistant to support the daily bookkeeping and administrative functions of the Viengxai Office in Houaphanh Province. The role works closely with the project team to ensure that office operations, financial records, payments, supplies, logistics, and administrative systems are managed efficiently and in line with MCC Laos policies, procedures, and project plans, and supports teamwork, reflection, and continuous improvement across MCC Laos.

Key Responsibilities

1. Bookkeeping

• Prepare advance requests and process payments for administrative expenses, office bills, and other project-related costs in a timely and accurate manner.
• Review supporting documents for completeness, accuracy, and correct account coding before submission for approval.
• Prepare monthly financial reports and submit them to the Project Manager within the required timeline.
• Review financial reports from project teams for accuracy, completeness, and compliance with MCC policies and procedures.

2. Administrative Support

• Support staff travel arrangements by keeping up-to-date information on transportation, accommodation, and related logistics.
• Maintain inventory lists for project assets and equipment, and manage office supplies, including purchasing, stock monitoring, and records of items received and issued.
• Maintain booking records for shared office equipment and resources, such as motorbikes, laptops, and LCD projectors.
• Maintain an organized electronic and hard-copy filing system and carry out other assignments requested by the Project Officers and/or Project Manager.

3. Personnel and Office Management

• Supervise the daily work of the Office Cleaner.
• Maintain accurate leave records for all project staff, including vacation, sick, compensation, and other approved leave.
• Report concerns related to staff or office operations to the Project Manager and/or management team in a timely manner.
• Participate in workshops, training sessions, and meetings organized by MCC Laos or other relevant organizations, as appropriate.

Qualifications and Requirements

• University degree in Business Management, Accounting, Finance, Audit, Administration, or a related field.
• At least two years of relevant work experience in an NGO finance role, such as an accounting or administrative assistant.
• Experience supporting donor audits, including preparing and organizing supporting documentation for auditors.
• Strong communication, coordination, and organizational skills, and proficiency in Microsoft Word and Excel.
• High level of responsibility, accuracy, and confidentiality, with commitment to MCC’s vision, mission, values, policies, procedures, and safeguarding principles, including Child Safeguarding, PSEA, and GBV.
• Ability to read and understand English is required; speaking skills are an advantage.

Salary and Benefits

MCC Laos offers a competitive salary and benefits package, including annual leave, public holidays, insurance coverage, child education support, and professional development opportunities.

Eligibility Note

We value diversity and strongly encourage applications from women, ethnic minorities, and persons with disabilities. Preference will be given to qualified candidates residing in Viengxai District, Houaphanh Province, or nearby areas. Immediate family members of current MCC Laos staff are not eligible to apply.

How to Apply

Required Documents: Cover letter, detailed CV/Resume, copies of educational certificates, and contact information for three (3) professional references.

Salary Expectation: Applicants must state their expected monthly salary in the cover letter or CV/Resume.

• Email to: Mr. Tou Kue, Human Resource Manager at toukue@mcc.org

Subject Line: Application – Project Assistant, Bookkeeping and Administration

• In Person: Deliver to MCC Laos Office, Ban Phonesavan Tai, Sisattanak District, Vientiane Capital.

Deadline: October 31, 2026 | For Inquiries: 021 312 625