USAID Okard -Subgrants Finance Officer

Subgrants Finance Officer – USAID Okard (Phase II)

World Education Laos is dedicated to working through a participatory and multi-disciplinary approach to engage and empower communities, families, and individuals through programs in education, health, mine action, and economic development, that are designed to build capacity, promote self-sufficiency, and increase inclusion of all persons in Lao PDR.

World Education is seeking a highly skilled, qualified, and motivated Lao National to join our team as Subgrants Finance Officer, USAID Okard (Phase II) based in Vientiane

The Subgrants Finance Officer is a full-time position and will be responsible as below:

Required Skills, Experience, and Competencies:
● Bachelor degree or equivalent in Accounting or Finance or business
● A minimum of 3 years work experience in Accounting or Finance required;
● Experience supporting partners with budgeting and financial reporting tasks preferred;
● Experience on INGO project budget, NPA and financial sub-grant management preferred;
● Knowledge of USAID rules and regulations preferred;
● Clear understanding of written and spoken English preferred;
● Ability to analyze spreadsheets preferred;
● Proficiency in Microsoft Suite (i.e., Word, Excel) and Google suite required
● Ability to work in a stressful situation and in cross-cultural workplace
● Ability to travel to projects sites for monitoring or subgrant support with partners

Subgrants Finance Officer is responsible for, but not limited to:
● Support the USAID Okard Finance Manager to update the monthly cash forecast by coordinating with all Okard staff to ensure good practices in planning.
● Support the USAID Okard Finance Manager to follow up on compliance issues related to USAID regulations and encourage financial management best practices
● Support USAID Okard Finance Manager and Deputy Project Manager to review sub-grant budgets annually and when any modifications are required
● Support the USAID Okard Finance Manager with the management/preparing activity advance requests, logistics of in-kind grants to government partners as required
● Support the USAID Okard Finance Manager to provide advice to project staff on USAID regulations, WEI policy, in-kind support guidance, procurement or other documents related to compliance and financial management of in-kind support sub-grants as required
● Review expenses, bills and checking USAID Okard sub-grant expenses reports.
● Flag issues with expenses or missing support documents to the USAID Okard Finance manager, and support the follow up to resolve issues with the USAID Okard sub-grantees finance staff
● Assist in review advance requests, expenses, bills and vouchers submitted by USAID Okard staff
● Provide training, mentoring and on the job training to sub-grant organizations, including:
○ Initial training for all partners on WE/ Okard financial policies and forms and USAID rules and regulations
o Specific training as required for individual sub-grant organizations depending on their needs or in response to specific challenges that arise
o Follow-up with sub-grant organizations to ensure the training/mentoring is understood and implemented
o Support to implement a more advanced financial management system for sub-grantees from the one they currently have as appropriate
o Support for sub-grantees to review and update organizational financial policies if required or requested

Knowledge management/ Other
● Organize all documents (electronic and hard copies as appropriate) relating to responsibilities listed above, ensuring that all documentation saved is final, comprehensive, updated and accessible to those who need it (in google drive AODocs).
● Support compliance with JSI/ WEI Child Safeguarding Policy in coordination with USAID Okard Child Safeguarding Focal Point
● Travel to the project areas to support the sub-grant on finance management and accompany the project team to manage the payment on project meetings/trainings/workshops
● Carry out other financial or administrative tasks related to sub-grants as assigned by the finance manager or DPM