Receptionist Consultant

The Asia Foundation’s Lao PDR Office in Vientiane is seeking a motivated and recently graduated Lao national to join our team as a Receptionist (Consultant). This position will be part of the Finance and Operations team and will play an important role in ensuring the smooth day-to-day running of the office.

Duties and Responsibilities
• Manage front desk reception, including answering phones, greeting and escorting visitors.
• Ensure messages are accurately recorded and passed to the correct staff member in a timely manner.
• Manage the office meeting room booking diary and ensure the room is always prepared for use.
• Assist the Finance and Operations team with document scanning, photocopying, and other administrative tasks.
• Coordinate driver logistics and transport for staff, update the whiteboard, and arrange taxis as required.
• Record daily vehicle mileage and personal use of vehicles in the vehicle log.
• Record incoming and outgoing correspondence, and manage DHL pouch pickup/drop-off.
• Assist with basic office support needs (keys, lighting, batteries, reporting faults).
• Support the Operations Officer with government protocols for visas and work permits.
• Track office stationery stock and prepare lists of required items; assist with inventory of office equipment.
• Maintain telephone usage records and check mobile bills for submission to the Operations Officer.
• Carry out other tasks as requested by the Operations Officer, Finance and Operations Director, or Country Representative.