Operations Intern

Closing date: 26 February 2025 @ 23:59 GMT/BST/EAT

Location: Vientiane Capital, Laos

Contract: 1-year fixed term

One Oxfam Grade: N/A

Salary and benefits: National

Oxfam Novib is looking for a qualified candidate who will be taking the Operation Intern position. The Operation Intern will be responsible for Oxfam in Laos’s internal and external communication and provide support on Operations functions in the Laos Country office as well as all regional projects based in Laos to contribute to high impact performance and success of program implementation. This position will provide direct support to the Admin and Logistics Officer with overall responsibility as mentioned in key responsible like below;

Key Responsibilities and Accountabilities

• Assist program teams and OiL support team in event organization/logistic arrangement including hotel booking, venue, meals, etc.
• Assist program teams and OiL support team in ticketing and arranging ground transportation.
• Assist in contacting with suppliers for framework agreement with Oxfam
• Assist in preparing visa application with Ministry of Foreign Affairs and International Cooperation for expatriate staff who work for Oxfam in Laos and visa with the Immigration department for visitor who visit Oxfam in Laos for short period.
• Manage stock of office supplies including stationery, beverage and household supply.
• To ensure daily support with administrative tasks for the office and programs, plus issuing up to date information such as information on notice boards, phone lists, emergency list and information packs about the programs.
• Assist in looking around office in order for making good environment of working place including meeting rooms.

Skills, Experiences and Knowledge:

• Fresh graduate of bachelor’s degree in business administration or similar empirical knowledge
• Computer literacy especially Ms. Word & Excel
• Good communication and interpersonal skills and proven ability to be flexible in demanding situations.
• Ability to handle multiple priorities and aptitude to learn quickly.
• A team player, who works well in a multi-cultural environment, communicates readily and shares learning with colleagues and partners.
• well in a multi-cultural environment, communicates readily and shares learning with colleagues and partners.

• Personal Quality
• Team player with ability to deal with a range of people from various cultures and different capacities.
• Good communication and willing to learn new things
• Interest in and understanding of development work
• Spoken and written English skills, advanced computer skills
• Compliance to Oxfam’s policy on Confidentiality and Knowledge management

How to apply

Please upload an up to date CV and a covering letter, clearly explaining your suitability against the essential criteria in the job profile to  https://jobs.oxfamnovib.nl/job-invite/13874/

Kindly note that only shortlisted candidates will be contacted- usually within 2 weeks of the closing date.
About us
 

Oxfam is an international confederation of 23 organizations networked together in 97 countries. As part of a global movement for change, we are working together to end world poverty and injustice. We work with thousands of partners in countries around the world, and employ staff in a wide variety of posts. We work directly with communities and we work with the powerful to enable the most marginalized to improve their lives and livelihoods and have a say in decisions that affect them.

The Oxfam CLV Cluster is comprised of three countries,  Cambodia, Laos and Vietnam. Our Vision for the CLV Cluster is to increase our impact on the ground, strengthen our ability to influence policy changes at country and regional levels, raises income and saves costs

All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.
Our commitment to safeguarding
 

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam International Secretariat also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, if a job applicant has been employed by another member of the scheme, we will request information from that organization about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.