Finance Coordinator

Job Purpose:

The Finance Coordinator (FC) is responsible for producing the quarterly and annual government financial reports. Coordinate with other departments for collecting the budget plan and assist CFM to update the Reforecast in Adaptive insight system. Review and give feedback on the monthly payroll, and ensure that the VTE financial records are complete, up-to-date, and compliant with MAG’s financial policies and procedures, supervise Finance officer and encourage to develop in their role.

The Finance Coordinator will report to the Country Finance Manager (CFM), on a regular basis, updating them on the completion of various government financial reports and the level of compliance / completeness of the financial records. Prepare and deliver a support document for the auditor’s requirements. Working as part of the finance team, the FC will have to occasionally cover for the other Finance Officer (FO) and be able to process payments and record transactions on MAG’s financial management system. The post is essential to the smooth running of the finance department, and the FC will regularly communicate with staff in MAG Laos and MAG UK. The FC will work with customers and suppliers, dealing with queries and disputes. In addition, the FC will also be liaising with the bank to oversee payments and general administration. 

Responsibilities:

• Draft quarterly and annual government financial reports for each project, passing to the CFM for review and finalization.
• Work with HR to review Personal Amendment Form (PAF) and review the monthly payroll within strict deadlines. Check for errors and ensure accuracy of figures and budget codes before passing to the Country Finance Manager (CFM) for completion.
• Review staff severance to verify it aligns with HR policies and payment methods and feedback to CFM and HR team.
• Assist CFM to enter data to update the Reforecast in Adaptive insight system.
• Review VTE cashbook and work Finance Officer (FO) to ensure that month end processes are completed accurately and on schedule.
• Review VTE finance documentation as per the Delegation of Authority Matrix, ensuring paperwork is completed correctly and that the correct authorizations are in place.
• Assist in the production of month end and year end information for HQ, as requested by the CFM.
• Provide support for internal and external audits, pulling back-up and working with other departments to ensure documentation is complete and MAG performs well in all audits.
• Line manages the Finance Officer in Vientiane, ensuring he/she is supported and encouraged to develop in their role.
• Prepare Vientiane payments while the Finance officer is on leave.
• Assist the CFM in the implementation of procedures, including participating in training of colleagues (both finance staff and non-finance staff)
• When requested, travel to the provinces (Xieng Khouang and Khammouane) to provide financial support to colleagues.
• Review and feedback on the incorrect international staff timesheet
• Send monthly HQ exchange rate to related staff.
• Coordinate with HR and Logistics department to update CreditSafe and submit to HQ as deadline.
• Respond quickly to all queries and requests for financial information.
• Deputize for the CFM at internal and external meetings when the CFM is not available, or when requested by the CFM or HoSS.
• Other ad hoc duties as requested by CFM or HoSS.

General

Occasional travel is required to XKH and KHM provinces. This may require weekends and work outside of the normal office hours. TOIL will be granted for weekends worked at the authorization of the CFM

Requirements and Qualification

Essential Qualifications

• Bachelor’s degree in finance, business administration or other related fields.
• Good understanding of general accounting principles.
• Excellent written and spoken Lao and good written and spoken English.

Essential Experience

• At least two years of experience in accounting

Essential Skills and Knowledge

• Excellent in MS Office, especially MS. Excel.
• Excellent attention to detail.

Essential Aptitude

• High level of honesty and integrity
• Respect MAG internal policies and requirement
• Teamwork oriented
• Experience of dealing with audits