Finance and Support Services Director

Finance and Support Services Director

Vientiane Capital

World Vision is a global community of millions, working together for one purpose: to change the lives of vulnerable children.

Our vision for every child, life in all its fullness.

Are you a motivated professional who wants to make a difference in Lao PDR?

World Vision International Lao PDR is looking for a Finance and Support Services Director to provide overall leadership, oversight and management support for all aspects of financial management in the National Office (NO). This position is seen as a strategic partner, member of the Senior Management/Leadership Team in the NO, with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis and advices, as well as developing financial strategy that best serves the NO strategic and program objectives. Responsible for the finance staff capacity strengthening, the development and implementation of good internal controls, risk management, and utilization and safe guarding of assets according to WV approved policies and procedures.

Provide leadership to the Supply Chain team ensuring that the procurement of organizational resources is executed effectively, efficiently and economically.

Provide overall leadership to the Administration function ensuring that the national office is effectively supported and staff have a clean, secure and hospitable place to work.

Provide overall leadership to the ICT team and ensure that the office has reliable, sufficient connectivity and the organization’s information systems and resources are adequately protected.

Lead the Enterprise Risk Management (ERM) and Compliance in alignment with WV requirements.

Major Responsibilities:

1. Leadership, Capacity Development and Strategic Partnering
2. Provide strong and positive leadership to the finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.
3. Coordinate professional and personal development of finance staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, Sun Systems, grant management, risk management, leadership, etc.); and succession planning.
4. Model Christ-centered servant leadership and support spiritual development of his/her team.
5. Actively participate in the NO Senior Management/ Leadership team meetings.
6. Attend and actively participate in strategic regional and the partnership meetings.
7. Facilitate ND, Operations and other non-finance staff in understanding and interpretation of financial statements.
8. Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, and Local Partners, as appropriate.
9. Develop strong networks internally (other NOs, SOs and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.
10. Promote shared resource networks within the region, and the partnership.
11. Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

1. Stewardship
2. Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:
3. Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.
4. Contributing to the development of appropriate policies and procedures for procurement of goods and services, in collaboration with the Supply Chain team.

1. Financial Planning and Budgeting
2. In collaboration with other NO Directors, advise the ND on strategic resource acquisition and allocation in line with RWG/VIR (Regional Working Group /Virtual Investment Review) recommendations approved by the Regional Leader.
3. Coordinate the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met.
4. Review alignment of budgets between National Office, projects, grants, MyPBAS and Support Offices.
5. Control of NO budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Leader.
6. Contribute to the development of WV NO strategic direction and priorities.

1. Fiscal accounting, compliance, monitoring and reporting
2. Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.
3. Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users.
4. Define and implement efficient and effective internal control systems.
5. Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.
6. Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.
7. Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.
8. Provide regular analysis of ADP/Grant financial reports and timely feedback to ADP/Grant managers for decision making
9. Ensure NO Finance staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

1. Financial Risk Management and Controls
2. Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings, both at the NO and project levels.
3. Coordinate management responses to finance audits performed to the NO and projects; ensure they are sent on time to the Audit Department; and that finance related audit recommendations are implemented timely at all levels.
4. Coordinate adequate preparation for GC and external audits.
5. Manage Financial Risk by developing risk register, implementing treatment plan and mitigating risks.
6. Implement anti-corruption and fraud strategies.
7. Manage financial risk and fiscal integrity.

1. Supply Chain Management
2. Coordinate and ensure an optimal interface between the supply chain and business units for efficient customer service delivery.
3. Strategic sourcing is rolled out to save the organization money and time.
4. Ensure all Supply Chain systems are operating and are up-to-date and are adding the value to the organization.
5. Ensure effective use of e-procurement (ProVision) and implement new systems updates.
6. Ensure procurement activities are carried on time and support effective program implementation

1. Improve IT infrastructure, and provide quality service
2. Ensure improved office/programs connectivity
3. Facilitate and ensure preparation of and adherence to computer usage policies
4. Develop, strengthen and deploy information privacy policies and aligning to partnership standards
5. Give support to ensure ICT services are optimized and are meeting consumer (employee) needs.

IT Security and Integrity

5. Ensure office disaster preparedness and policies updated to include new technologies, trends and threats.
6. Monitor information privacy and security issues that affect the organization

1. Administration & Security
2. Ensure that WV staff and assets are secured, safe and well maintained; oversee logistics coordination
3. Ensure that WV provides quality hospitality services to staff and visitors
4. Transportation/Logistics. Responsible for vehicle procurement, management and maintenance.

1. Enterprise Risk Management
2. Ensure office report in the incidents management system in a timely manner as well as manage and close the cases within the standard timeline
3. Ensure all functions/department have effective risk management by having updated risk register, implementing the required elements of ERM Framework and further building capacity of the risk management committee
4. Ensure compliant with the requirements of partnership and local policies as well as having diligent policy environment.
5. Implement the WVI ERM Policy and Framework
6. Optimize the usage of the Risk connect for recording the risk, mitigation measures to ensure seamless of information of the better management of risk
7. Evaluate existing controls and provide timely and meaningful feedback to management on their efficiency and effectiveness.
8. Ensure assigned cases are investigated on time in collaboration with GIIU & Regional Investigator.

Required Education, Professional Experience

• Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.
• Ability to solve complex problems and to exercise independent judgment.
• Must be able to lead and manage a large team.
• Good working knowledge of computerized accounting systems, preferable Sun Systems & Vision. Must be computer literate in Microsoft Office programs.
• Knowledge of government grant regulations and financial reporting requirements.
• Knowledge of local accounting system/law preferred.
• Proficiency in written and spoken English
• Good oral/written and interpersonal skills.
• Able to work on a cross-cultural environment with a multi-national staff.
• Ability to travel within country, regional and internationally
• Bachelor’s degree in Accounting, Finance or Business Administration, or a related field
• MBA in Finance, MSC in Finance/Accounting/Auditing preferred
• ACCA, CIMA, CPA or equivalent professional qualification preferred
• Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems is preferred.
• Experience with humanitarian aid in-country is a plus.

Travel and/or Work Environment

Vientiane, with travelling to project areas

Encouragement

World Vision is committed to the principles of workplace diversity. Qualified women and people with disabilities are encouraged to apply.

World Vision offers a competitive salary and comprehensive benefits package. We offer a challenging work environment, opportunities to lead, and a commitment to growing your skills in a fulfilling and international working environment.

Application

Interested candidates are invited to submit a COVER LETTER and CV to the link below. Please indicate the POSITION TITLE.  Deadline for application is 14 February 2025, however applicants are encouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.

Women are strongly encouraged to apply.

Please submit your application to this link: https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/details/Finance—Support-Services-Director_JR39925?locationCountry=db69cbe0446c11de98360015c5e6daf6

Code of Conduct

World Vision has zero tolerance of incidents of violence or abuse against children and other people in the communities we serve, either committed by our staff or others connected to our work. We abhor any misuse of power, status, or trusted position for any sexual or other exploitative purposes. All World Vision’s employees are required to adhered to and promote World Vision shared responsibility and obligation to report matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct which may involve Conflicts of Interest, Fraud, Corruption or Harassment.

Learn more about us

www.wvi.org/laos

https://www.facebook.com/WorldVisioninLaoPDR/