Finance & Administration Consultant

     Consultancy Services

Open for Local Consultant

HELVETAS Laos is a development organization operating in Laos since 2001. Our vision is a just world in which all men and women determine the course of their lives in dignity and security, using environmental resources in a sustainable manner.

The Helvetas project PHOLIN currently operates in 44 villages of Phongsaly and Khoua districts of Phongsaly province and is in its second phase, 2025 – 2028. The project seeks to improve the livelihoods of ethnic minority smallholder farmers by increasing the profitability of non-timber forest product (NTFP) production, management and sales. This is seen as a sustainable alternative to slash and burn cultivation.

Job title
Consultancy Services – Finance & Administration Consultant (Maternity Replacement)

Assignment
Administration and Finance Consultant

Project
Phongsaly Livelihoods and Non-Timber Forest Products Phase 2 (PHOLIN II) Project

Location
Based in Bounneua Office, Phongsaly Province, with occasional travel within project target areas as required.

Duration of contract
5 months (01 December 2026 – 30 April 2027)

Date of commencement
01 December 2026

Main tasks
Main Tasks

• Manage daily financial operations of the PHOLIN II project, including payments, cash management, bank transactions, advances, and settlements.
• Maintain accurate financial records and supporting documents in compliance with HELVETAS procedures.
• Prepare monthly financial reports, cash and bank reconciliations, budget monitoring reports, and advance tracking reports.
• Support procurement processes and maintain procurement documentation.
• Organize administrative and logistical arrangements for project activities, meetings, workshops, and staff travel.
• Maintain project filing systems, contracts, inventory records, and asset registers.
• Coordinate HR-related administration and staff documentation.
• Liaise with HELVETAS Laos Finance and Operations Units on finance and administration matters.
• Prepare and maintain complete financial documentation for internal reviews and external audits.
• Support auditors by preparing audit schedules, responding to audit queries, and ensuring implementation of audit recommendations.
• Perform other finance and administration tasks assigned by the Project Manager.

Qualifications
·       Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

·       At least 3 years of professional experience in finance and administration, preferably with NGOs, INGOs, or donor-funded projects.

·       Strong knowledge of bookkeeping, financial reporting, budgeting, procurement, and office administration.

·       Experience in preparing financial documents for audits and ensuring compliance with donor and organizational requirements.

·       Good computer skills, especially MS Excel, Word, and accounting software.

·       Good command of Lao language and working knowledge of English.

·       Strong organizational skills, attention to detail, integrity, and ability to work independently.

·       Previous experience with HELVETAS or similar international organizations would be an advantage.

Application address
To apply, please fill in your information here  https://shorturl.at/JVXa0

Deadline for application
2nd November 2026 at 5 pm Lao local time

Indication/
Remarks
·       Detailed job description can be made available on request to email address   laos.recruitment@helvetas.org

·       Only shortlisted applicants will be invited for interview.

·       A competitive salary and benefits will be offered to the right candidate, according to HELVETAS Laos’ policies and procedures

HELVETAS is a gender, culture, race, creed, political, and religion-neutral organization, promoting inclusion and tolerance, respect, and fair treatment for and between all employees, partners, contributors, participants, and beneficiaries.

Women and ethnic minority candidates are particularly encouraged to apply.