Field Admin/HR Assistant

Notice of Recruitment – Lao National Staff

The Norwegian People’s Aid (NPA) is a Norwegian humanitarian organization supporting capacity building and development in many countries and has been engaged in the UXO clearance in Laos since 1997. The strategic goal for the programme is to reduce the humanitarian and socio-economic threat posed by unexploded ordnance (UXO). NPA Lao PDR is regulated by the National Regulatory Authority (NRA) for the UXO Sector. The programme currently has more than 800 staff. NPA Lao PDR programme receives funding from the United States Department of State (USDoS), the Norwegian Ministry of Foreign Affairs (NMFA) and Fagforbundet (the Norwegian Union of Municipal and General Employees) and we’re now seeking for a qualified, enthusiastic, experienced and well-motivated person for the following positions:

Field Admin/HR Assistant: 02 x Position based in 02 Provinces(Sekong and Attapeu)

 Duties and Responsibilities

• Creating, maintaining and update filing systems
• Dealing with telephone and e-mail enquiries
• Be responsible for reception desk, and receive visitors and guests to the NPA office in a professional and pleasant way
• Receive incoming messages and correspondence and distribute information to relevant NPA personnel
• Arrange an accommodation for NPA visitors and staff on duty travel.
• Prepare proper document for the payments of consumable items, utilities and others expenditures that are under Admin/HR Department’s responsibility of imprest cash or a direct payment to Finance Section
• Be responsible for refilling fuel for field vehicles
• Arrange the meetings and take minutes if required
• Keep an updated mailing list of all NPA contacts
• Ensure that the office is clean, orderly and functioning according to the needs of programme
• Control, keep record for staff Timesheet, leave, recruitment, resignation and report to Field Supervisor
• Submit an annually updated provincial staff list to the International Relation Department (IRD), Provincial MoFA and settle for an obligated administration fee to IRD
• Be responsible for conducting any processes of field recruitment.
• Liaison and report to the provincial authorities as be required.
• Translate official documents, e-mails and interpret for NOM and TFM in case of interpreter’s absent
• Perform other duties as may be assigned by OM, TFM, NOM & DNOM

Required qualifications:

Must have:

• University degree in related field as the position responsibilities as above.
• Experience in working as Administrator at least two years
• Experience in working on Human Resources area
• Proficiency in MS Office, particularly MS Word and Excel

Desirable:

• Previous working experience for an international non-government organisation
• Experience in working with an UXO Sector
• Experience of working in coordination with provincial/district authorities
• Priority is for candidates from 4 Provinces in South (Champasack, Salavanh, Sekong and Attapue)
• Good computer skills.
• Valid driving license.

Personal Competencies:

• Ability to work in a systematic, structured and organised way; to prioritise multiple tasks with support when required; and be flexible to adapt to changing work load and variety of tasks
• Ability to meet deadlines and work calmly under pressure and limited supervision.
• Proactive and self-sufficient approach is required
• Good communication skills with high cultural understanding and interpersonal skill, are required
• Strong leader and team player with required willingness and ability to work long hours where required.
• Flexible to be able to work outside working schedule in case of any emergency, urgent or important tasks as required.
• Willingness to travel regularly between NPA areas of operation in Southern of Lao as well as Vientiane
• Excellent health.