CCA Project Officer Service Contract

TERMS OF REFERENCE

CCA Project Officer Service Contract

 
ABOUT PLAN INTERNATIONAL LAOS
Plan International has been working in Laos since 2007, delivering integrated programs in Bokeo, Champasak, Luang Prabang, Oudomxay, Saravan, Vientiane Capital, and Vientiane provinces while also working through partners in other provinces. Plan International Laos’ 2020–2027 Country Strategy takes a life-cycle approach, focusing on supporting children—especially girls—in accessing their rights to public health and nutrition, education and skills, adolescent development and participation, and opportunities for youth employment and entrepreneurship. We are also globally mandated to provide humanitarian assistance in the event of an emergency in Lao PDR.

Plan International Laos is a leading INGO in Laos and participates in various civil society and government sectoral working groups, as well as regional and global networks. We work closely with the Ministry of

Health, the Ministry of Education and Sports, the Ministry of Agriculture and Forestry, UN agencies, and civil society partners in line with the principles of aid effectiveness, promoting child rights—especially for girls.

Our work includes community-based action, partner strengthening, and policy influencing and advocacy. Our values-based feminist leadership principles underpin our work, and we are committed to being locally led and globally connected. Globally, by 2027, Plan International aims to impact the lives of 200 million girls.
BACKGROUND
Plan International Laos is seeking a short-term Communications and Climate Resilience Professional Service Contractor to support communications and technical activities for The Climate Change Adaptation in the Uplands through Innovative Practices (CCA) project. The CCA project is one of the projects under Lao SOYEE Programme that aims to contribute to increasing rural livelihood opportunities, especially for young women and youth, by supporting improved farming and entrepreneurship opportunities, as well as promoting climate adaptation methods to households in 16 upland communities of Bokeo Province.

CCA Project Officer will be responsible for supporting the Project Coordinator, Manager and SOYEE programme, including supporting activity planning and implementation, as well as administrative activities, such as managing WBS and SAP systems, and consolidating/reviewing coding, cash forecast coordination, assisting in finance, setting up meetings, etc.
SCOPE OF WORK
The Professional Service Contract will be responsible for:
Dimensions of Role:
a)       Support activity implementation and representation of CCA Project and SOYEE Programme at meetings and events
b)      Provide administrative support to CCA Project and SOYEE Programme activities,
c)       Coordination with Plan Laos, CSO Partners and Government Counterparts for administrative and project activity matters,
d)      Does not manage a budget or PO; however, provides analysis and support to the Coordinator or Manager in managing both Budgets and POs, setting up meetings, etc.
Typical Responsibilities – Key End Results of Position:
1. Representation and activity implementation
a)       Prepare and review drawings, blueprints, and other technical documents including conduct basic calculations and technical assessments.
b)      Conduct site visits for inspection and quality control with maintain accurate records of materials, construction timelines, and submit regular reports.
c)       Carry out the implementation of youth-led climate action activity at schools and community.
d)      Support activity planning, logistics and implementation, particularly for key events, including Bi-annual and Annual Meetings.
e)      Work closely with the Coordinator, CSO partners, PAFO and DAFO counterparts for monthly planning and budgeting.
f)        Support the project Manager to gather data, PMERL, activity reports and Monitoring and Evaluation tasks.

2. Planning and coordination
a)       Facilitate general interaction among Plan International, CSO Partners and Government counterparts. This includes arranging meetings for CCA and SOYEE programme with support from the Coordinator;
b)      Assist the Coordinator to compile and send relevant project reports
c)       Assist in the preparation of a wide variety of administrative documents.
d)      Assist with the production and dissemination of and follow-up on various publications, and participate in relevant advocacy and awareness raising activities to provide administrative and logistic support;
e)      Follow up and coordinate with HR, finance, procurement and other staff for timely procurements and payments of partners, consultants, suppliers and others (equipment material etc.).

3. Administration
a)       Assist to arrange air, train, bus tickets and other logistics related to travel within and outside the country for CCA team members and SOYEE programme staff
b)      Assist to organize workshops, meetings and seminars, including to organize documentation, admin and finance.
c)       Assist the Coordinator with following up on correspondence with government focal points, as well organizing workshops and missions and handling the administration of contracts;

3. Finance
a)       Assist in the preparation of a wide variety of financial documents and reports (estimates, budgets, justifications, requisitions etc.) for CCA Project in close cooperation with the grant and finance focal point and the Coordinators’ related persons.

4. Others
a)       Perform any other tasks as deemed appropriate.

Dealing with Problems:
·         Prioritization of tasks key, having to respond rapidly to requests for administrative support from Finance team and Coordinator.
·         Diplomacy and skills in communication with government counterparts’ essential including in difficult situations

TIMEFRAME

• This consultancy is for a period of ten (8) months, with the possibility of extension based on project needs, consultant performance and budget. And the position is expected to commence as soon as possible.

QUALIFICATIONS AND EXPERIENCE
The ideal candidates will possess the following qualifications and experience:

• Graduate degree or equivalent experience in administration or relevant sector
• Knowledge regarding agricultural development including climate change adaptation, employment development, income generation and/or livelihoods improvement
• Experience coordinating with government counterparts and CSO partners
• Excellent written and oral skills in Lao language
• Medium written and spoken English

Technical Skills:

• High level of organization skills
• Very Good computer skills in Office applications
• Logistics and administrative skills
• Experience of working with young people, ethnic minority groups in remote and rural areas;
• Ability to represent in meetings and present on set topics to groups of people

Other Competencies:

• Ability to work in remote areas and travel as
• Strong organisational skills, including planning activities and
• Ability to work with adolescents, youth, community people, farmers, especially girls and young women with
• Ability to work independently and as part of a multicultural
• Proficiency in English and

REPORTING LINE & KEY COLLABORATIONS

• Reports to: Project Manager, but liaises and supports Project Coordinator.
• Key Internal Collaborations: Other Project Managers, Supply chain and grant finance units, Programme Director, etc.
• Key External Collaborations: CSO Partner, Government Partners, Corporate Partners.