Details
Description
PACTEC International in Laos is an NGO working in Vientiane at the Wattay Airport with the Department of Civil Aviation and the Civil Aviation Training Center to continue establishing a flight training school and other aviation services in Laos. We are looking for 1 full time entry level administrative assistant and bookkeeper (Lao national only) to assist the country director, office manager, and English teachers in administrative and bookkeeping tasks. You will work in a team, reporting to the office manager.
Admin Key Responsibilities:
Data entry
Answer the phone, copy, scan, file documents
Event logistics (includes bookings, set up and tidy up of events)
Perform other tasks when required
Conduct flight following (training on the job), flexible working hours required
Assistance with coordinating and supporting internal and external communication for the English department
Bookkeeping Key Responsibilities:
Daily, monthly and year end entries using NetSuite (training on the job)
Weekly cash counts
Pay bills (electricity, water, phone etc.)
Create Invoices
Suitable candidates will have:
Good communication (Lao and English) and interpersonal (working in a team) skills
Diploma or degree in business administration, finance, accounting or equivalent
Basic computer skills in Word, Excel, Power Point, Teams, typing and email
Willingness to learn new skills
Contract Duration:
1 year (with 2-month probation); contract to be extended subject to satisfactory performance.
For a detailed job description go to: Job Announcement: Administrative Assistant and Bookkeeper with PACTEC at the Civil Aviation Flight Training Center
Application (in English):
Cover letter
Curriculum vitae/Resume
English proficiency certificate, educational and working certificates
References from 2 former employers/teachers
Send by email to atubbesing@pactec.net
· Closing Date of submission: 19th December 2025
Contact Details
Additional Information
Detailed Job Description: Administrative Assistant and Bookkeeper
Admin Responsibilities:
Support of English Department:
Data entry (student registration and attendance, budget tracker)
Assistance with coordinating and supporting internal and external communication for the English department
Copy, scan and file documents on server and Teams
Other tasks:
Flight Following: radio, V2 track, record data (training on the job)
Daily DFL (Daily Flight Log) entries into excel
Event logistics (assist with meeting/event coordination; bookings for hotel, transportation, restaurants; room set ups and tidy ups)
Creation of various monthly reports (FOR)
Answer the phone
Help foreign staff understand and navigate Lao culture
In pursuit of teamwork and solidarity within the small project teams, other tasks may be required as needs dictate and time allows
Bookkeeping Responsibilities:
Records all transaction vouchers (TV’s) daily correctly and timely
Weekly cash box count
Monthly: student spending, month end closing, inventory entries (aircraft fuel and parts)
Assures all general accounting procedures are followed and reports submitted in timely manner
Assures all banking activity and authorizations are made correctly
Accountable for and oversees bill payment for office, hangar and Pactec house (electricity, water, garbage, internet)
Assists with year end closing and sets up computer books for the next fiscal year
Maintains document archives
Creates invoices for students, flights, Pactec truck personal usage
Prepares program statement (STH) and submits to finance department at headquarters
Assists payroll administration (provide exchange rate)
Assists maintaining Accounts Receivable (staff accounts), creates and distributes monthly staff statements
Assists in keeping accounting manual up-to-date