Water supply infrastructure

Dear Sir/Madam,

CCL is pleased to invite your company to submit a quotation for the booster pumping stations of three piped water supply schemes built under the project AGIRE – Namsa (WaterWise), funded by the Agence Française de Développement and its co-financers. In each village a borehole fills a reinforced concrete storage tank, and a booster station beside the tank pressurises the village distribution network.

This request covers the booster pumps and their hydraulic equipment (including a 400-litre pressure and anti-water-hammer vessel per station), the control panels, and – if you choose to offer it – their installation, electrical works, commissioning and training, as detailed in the enclosed Bill of Quantities and Technical Specification. Khamphai and Thongwarn are firm; Botheun Neua is an option, priced separately. The project aims to provide a reliable and safe water supply to the communities, and the quality of the equipment and of the after-sales service is of prior importance.

Two options – you may quote for one or both:

• Option 1 – Supply only: supply of the pumps, hydraulic equipment and assembled control panels (panels tested in your workshop with CCL), delivered to the CCL office in Paksan, with documentation and one day of attendance at the commissioning of each village. CCL installs the equipment with its own team and electrician.
• Option 2 – Supply and installation (turnkey): Option 1, plus transport to the villages, installation, all electrical works from the EDL meter, earthing, tests, commissioning, training of the village operators and a warranty covering parts and labour.

CCL may award Option 1 or Option 2, per village. Offers for each option are compared with each other.

The complete tender file includes the following documents:

1. Cover Letter (this document)
2. Administrative Regulation & Draft Contract – sent to the selected supplier before signature
3. Bill of Quantities (BoQ) – Excel file with the “General” sheet (bid submission sheet) to be completed, signed and stamped, and the price schedule for Options 1 and 2
4. Technical Specification (detailing the required equipment, functions and quality standards)
5. Declaration of Integrity (AFD model) – to be signed and returned with the offer

Bidders are required to submit their offers no later than Friday 11th December 2026, 17:00 (Vientiane time). Indicative timetable: awarded before Friday 18th December 2026; delivery to Paksan no later than 31 January 2027; installation and commissioning in February 2027.

Your offer must include:

• The BoQ completed for the option(s) offered, with brand, model and origin of each main item; the “General” sheet signed and stamped
• For the pumps: data sheet and certified performance curve showing the duty point and the absorbed power at that point
• For the control panels: the brands of the main components and a single-line diagram or panel layout
• Lead time, warranty and after-sales service terms (intervention time, spare parts held in Laos), validity of the offer (at least 90 days)
• References of similar installations in Laos (pumping stations, booster sets, control panels)
• A copy of the enterprise registration certificate and of the tax registration certificate, and the signed Statement of Integrity

Offers will be evaluated on a combination of technical compliance – which carries the greater weight: compliance of the pump curves, quality and brands of the panel components, after-sales service in Laos, references – and price.

If you need more information or drawings (typical station layout, levels, single-line diagram of the panel), or wish to visit a site with the CCL team, please contact us. Questions received before 20 November 2026 will be answered in writing to all invited bidders.

For any technical clarifications, please contact:

Name: Erwin POLIGNE
Position: Project Adviser
Email: erwin.poligne@ccl-laos.org
Phone: +856 20 52 62 81 74