Re-post_Facility Supervisor

VACANCY ANNOUNCEMENT
Facility Supervisor

“Outraged by the injustice faced by people with disabilities and vulnerable populations,
we aspire to a world of solidarity and inclusion, enriched by our differences,
where everyone can live in dignity”

Humanity and Inclusion (HI) has been active in Lao P.D.R. since 1996. The organization’s vision is of a Lao society where all adults and children live as equal individuals in a safe environment. Human Resources demands is increasing to support both humanitarian and development projects as well as the implementation of Stratop and the integration with South East Asia Program,

The South East Asia Program includes operations in Cambodia, Laos, Vietnam, Philippines, Myanmar and Thailand. The Regional Program Office is based in different countries of the program, but mainly in Vientiane. The first Regional Operational Strategy will be conceived in 2024-2025 for the next 5 years (2025-2030).  HI is engaged in an employment policy in favour of disabled workers. For further information about the association: www.hi.org. HI is currently seeking a qualified and motivated person to work in the

position of Facility Supervisor.

Position type: Full Time

Type of contract:  Fixed duration contract (with renewable)

Base location: Houaphanh Province

Handicap International (HI), under the operation name Humanity & Inclusion (HI). There are 4 projects are currently being implemented in different provinces;

1. AC6 CBID Phase II: to promote community-based inclusive development for people with disabilities and other vulnerable groups in Laos, 2. BETTER (Kadoorie): improve quality of life of people with disabilities and families through personalized livelihood supports, 3. MAE LUX REACH: To transform role of mine action activities by promote integrated approach in Laos PDR, 4. MAELUX Underwater: land release to increase the access to safe land for agriculture of community and introduce the concept of underwater survey. Facility Supervisor will report directly to the country Logistics Manager.

The Facility Supervisor responsibilities:

• Arrange travel for staff/visitors including air tickets, accommodation, and transportation.
• Support the organization of meetings, workshops, trainings, and other events.
• Coordinate logistics arrangements to ensure activities are implemented smoothly.
• Schedule office vehicles and drivers according to operational needs.
• Monitor vehicle maintenance and ensure timely servicing and repairs.
• Maintain vehicle documentation, including registration, insurance, and maintenance records.
• Update vehicle monitoring records and track vehicle usage, mileage, fuel consumption, and maintenance costs.
• Register newly acquired assets and maintain accurate asset records.
• Monitor asset condition and coordinate maintenance or repairs when required.
• Conduct physical asset inventories at least twice a year
• Support asset disposal processes
• Ensure proper filing of asset-related documents.
• Coordinate repairs, maintenance works, and facility improvements.
• Ensure office facilities are safe, clean, secure, and functioning properly.
• Liaise with landlords, contractors, and service providers on premises-related matters.
• Assist in the management and organization of on-site archives and storage areas.
• Monitor facility-related service contracts and vendor performance.
• Participate in procurement processes for facility-related goods and services.
• Supervise and coordinate the work of drivers, guards, cleaners, and other facility support staff.
• Perform any other duties assigned by the Country Logistics Manager.

Minimum requirements:

• Bachelor’s degree in Economics& Business Administration, Procurement, Supply chain or a related field; or an equivalent professional qualification;
• Minimum of 3 years of relevant experience in procurement, supply chain and office/facility administration, preferably with an International Non-Government Organization (INGO);
• Strong procurement skills, including contracting, market analysis, and supplier management.
• Good knowledge and practical use of MS Office applications (Word, Excel, Outlook, PowerPoint);
• Excellent interpersonal and communication skills.
• Strong organizational abilities and capacity to manage multiple tasks.
• Ability to work both independently and as part of a team.
• High attention to detail and accuracy.

The full Job Description and function description is up on the request

HI is committed to equal employment opportunities for all applicants. HI is committed to the principle of diversity and particularly welcomes applications from people with disabilities and women.

The successful applicant will be expected to comply with HI’s Code of Conduct, Child Protection Policy, Policy on Prevention from Sexual Exploitation, Abuse and Anti-fraud, bribery, and corruption Policy.

What HI Offer: Competitive salary based on experience, along with a comprehensive benefits package including a 13th-month bonus, EOC payment; 20 days annual leave; health and social insurance, and additional employee allowances.

Applicants should email a letter of interest (no more than one page) and CV (contact details of 3 references) to email: office-recruitment@laos.hi.org by 11th November 2026; please state clearly in the Email subject the position being applied for. Only the shortlisted candidates will be contacted. Humanity and Inclusion: PO Box: 2496, 51/1 Hongkae Road, Ban Sisangvone, Vientiane Tel: (021) 412 110

. All the candidates are informed that, all along the recruitment process:

Humanity and Inclusion cannot ask the candidates for any money or incentive to select them.

Humanity and Inclusion cannot accept any money or incentive from the candidates to select them.

In case the candidates are called for money by any one or you know that this recruitment is not transparent, please call to the hotline 1604