Logistics Officer

Responsibilities:

 
Asset /Equipment control

• Coordinate with the Logistics team in Vientiane and provincial bases to ensure all equipment and assets are registered, tagged, and recorded accurately and up to date.
• Update MAG asset tracker for all bases regularly with changes and submit for revision to PLM;
• Review MAG asset reports and support PLCs (Provincial Logs Coordinator)/ PLOs (provincial Logs Officer) /PLAs (provincial Logs Assistants) to ensure the actual asset list in the province are accurate at all times.
• Coordinate with PLCs/PLOs/PLAs to prepare monthly detectors reports to ensure accuracy and submit them on time to the PLM
• Label all new asset, equipment with reference codes and donor stickers for all bases in coordination with the provincial Logistics team
• Conduct physical asset count in VTE office, and coordinate with PLM, PLCs for asset count in the provincial base on a regular basis
• Support the asset-equipment transfer/ movement process to the provincial level and report any related transactions to the PLM.
• Maintain all Logistics documentation, ensuring that Equipment Transfer Forms/ Asset Handover form/ Lost and Damage reports are completed by the related teams and communicated effectively to the PLM, provincial Logistics team and related departments (HR-Finance etc.) for follow-up process.
• Support the PLM to arrange asset disposals process in VTE and other bases as and when required.

Equipment repair/ service follow-up:

• Ensure that all requests for repairs and replacements of materials/equipment/detectors are logged, properly documented and recorded then reported to the PLM, and processed efficiently and on time.
• Liaise with the repair suppliers/garages and PLC in Vientiane in the equipment repair /service paperwork
• Coordinate with the provincial Log team and other teams in receiving the broken equipment/tools to repair and send the repaired equipment back to the provincial base on time to adapt Operations needs and requirements 

Store management, goods receipt and delivery

• Conduct physical stock count and inventory check in Vientiane office
• Control the Vientiane storerooms/containers and stock in transit- receive newly procured goods, issue GRNs, administer stock cards and stock reports.
• Together with LC, liaise with the suppliers regarding goods delivery status, delivery lead-time for proper receipt and goods inspection process
• Undertake QC assessment together with the LC upon goods receipt to make sure the goods received in correct standards as per requirements
• Ensure all received equipment and spare parts are logged with a “Goods Received Note.”

• Coordinate and ensure smooth arrangement on goods purchased in VTE to be sent to the provincial Log teams on time and effectively with correct signed Equipment Transfer Forms; Equipment Hand-over Form.
• Liaise with Forwarding supplier in sending/transporting goods between VTE and other provinces/
• Liaise with the Fleet team or the external transport company for available transport goods/ equipment to the provinces; assist in packing, loading and unloading of equipment /goods during the transport.

Report and other duties:

• Update a weekly Logistics/Asset/goods receipt and transfer status to the line manager
• Update tasks progress on a weekly basis

• Support the LC in obtaining simple quotations and conducting small purchases upon request
• Together with Admin team do the equipment inventory check in Expats houses in VTE and support for staff’s leaving arrangements/process as required.

• Ensure adequate support are provided to the Provincial Logistics team
• Support other departments when and where required
• Be able to cover some LC’s duties when the LC is absent (upon request)
• Support any other Logistics tasks as delegated by the line manager

General

Occasional travel maybe required to Xiengkhouang and Khammuane provinces for team support.

Requirements and Qualifications

 Essential Qualifications

• At least a college diploma certificate in related aspects (Logistics, Store keeping/ Inventory, Business Administration)
• Teamwork oriented – being a good team player and a decent individual with little supervision needed.

Essential Experience

• At least 2 years’ experience in Logistics or Store control, inventory duties
• Preferred driving license possession
• Experience in Asset and Inventory cloud-based tracking applications will be an advantage

Essential Skills and Knowledge

• Be able to communicate in English and have good communication skills in Lao.
• Computer literacy (Microsoft Word, Excel, Outlook, and Microsoft Teams are required).
• Good planning, negotiation, and organizational skills.
• Good time management skills.
• Be proactive at work, enthusiastic, and willing to learn new aspects.
• Be a good team player and a decent individual with little supervision needed.
• Pay close attention to details and commit to accuracy when updating related paperwork and systems.
• Ability to work in a dynamic and busy environment

Essential Aptitude

• High level of honesty and integrity.

• Client orientation – works effectively well with other departments and relevant stakeholders
• Respect MAG internal policies and requirement