Finance Assistant - Project: PIASVC

HELVETAS Laos is a development organization operating in Laos since 2001. Our vision is a just world in which all men and women determine the course of their lives in dignity and security, using environmental resources in a sustainable manner.

Job title: Finance Assistant

Project: PIASVC

Location: Vientiane Capital

Duration: 1 year renewable

Expected date of commencement: May 2025

Overall targets (numbered A, B, C, D)

1. All subgrantees supportive documents are thoroughly checked and verified.
2. Improved financial management and financial reporting by subgrantees.
3. Filing system is well maintained with all documents adequately filed and stored in hard and soft copies.
4. Payments are made in a timely manner, and petty cash is well maintained.
5. Adherence to Helvetas values and principles and their application in daily operations.

Main tasks

Derived from the overall targets under pt. 3

Goal A

• Support conducting first level thorough reviews of subgrantees financial supporting

documents, quarterly financial reports and cash/bank reconciliations in accordance with sub-

grant agreements and workplans as well as Helvetas and donor’s and government

regulations/Policies.

• Assist in making sure that all payments in the subgrants are made against sufficient,

complete, correct, and relevant supporting documents duly verified and approved by

concerned budget holders.

• Help preparing payment vouchers of the subgrantees expenses using relevant templates for

data entries in accounting system.

Goal B.

• Support liaising with PIASVC subgrantees and support providing necessary support to

ensure completeness, correctness and accuracy of financial reports. · Assist the team with performance of spot checks and preparation of site visit reports. · Assist with weekly, monthly and year end donors and internal controls reports and procedures, including audit. · Regularly update knowledge and understanding of new policies and regulations of Helvetas, the government and subgrantees.

Goal C

• Assist the finance officer and finance manager in scanning of documents and financial

documentation.

• Maintain proper labelling and filing system for all financial documents (payment vouchers,

receipt vouchers, subgrants documents, reports, etc.) and make sure hard copies and

electronic files are stored in a clear and easily accessible manner.

Goal D

• Assist in making payments through bank and petty cash accounts and help ensuring the

accuracy of budget lines and account numbers.

• Ensure safe security of cash and prepare weekly and monthly cash counts for approval.
• Maintain petty cash fund and prepares cash payment vouchers and report with all supporting

documents.

• Reconcile cash accounts with financial documents and update the cash book regularly.

Goal E

• Adhere to professional behaviour standards in working with teams and partners.
• Adhere to and promote HELVETAS Laos principles and values among team, with partners.
• Demonstrate commitment and reliability in attitude and approach.
• Cooperate pro-actively and initiate opportunities to support and strengthen team dynamic.
• Demonstrate openness and be clear in communication.
• Collaborate well with other team members and HELVETAS staff.
• Perform other duties as required by the Project Manager.

5. Responsibilities

Derived from pt. 4

A Responsible for supporting the first review of all grantees’ supportive documents B Responsible for supporting liaison with and provision of capacity development support to grantees. C Responsible for labelling, filing and storage of PIASVC financial documents. D Responsible for safe and petty cash management.

1. B) Competency profile
2. Basic education

Mandatory · Bachelor’s degree in finance, Accounting or Business Administration or other relevant degrees

Optional

• Postgraduate education in finance or accounting

2. Further training or specific skills

Mandatory · Understanding and experience of finance and accounting systems and policies · Familiarity with Auditing practices · Strong computer skills, particularly Excel

Optional

• Familiarity with computerized accounting software (e.g. Banana)

3. Professional experience

Mandatory · 1 to 3 years’ experience working in finance/accounting · Work in iNGO/local NGO environment · Experience working with partners and donors

Optional

• Working on project involving subgrants scheme

4. Organizational and methodological competencies

Mandatory · Multi-tasker and able to prioritize effectively;

Optional

• Experience and competencies in the provision of capacity development support

5. Social and personal competencies

• Strong interpersonal skills and good information-sharing/Communication skills · Accuracy, analytical skills and attention to details · Outstanding social, team building and communication skills

6. Languages

Mandatory · Lao and English (fluent)

Optional

• n/a

7. IT skills

Mandatory · Excel, Word, SharePoint and accounting software

Optional

• Advanced knowledge & skills of above programs; spreadsheet & databaseSubmit here: https://forms.gle/zC1psQ4RW5oV4sH28

Deadline for application          20 April 2025 at 11 pm Lao local time

• Only shortlisted applicants will be invited for interview.