Junior Administrator Officer (100%)

Swisscontact is an independent, non-profit foundation established in 1959 by exponents of the Swiss private sector. Our development work focuses on private sector-led, sustainable economic development with improved quality of life for all in developing and emerging countries. We are represented in more than 40 countries with around 1400 employees.

Swisscontact has been active in the Lao PDR since 2013 with projects in vocational education and training to improve people’s skills and provide them opportunities for a secure income and active participation in the labour market, as well as in the areas of sustainable tourism, waste management, and promoting sustainable consumption and production to create economic opportunities that address climate change and are environmentally sustainable.  The organization is looking for a Junior Administrator Officer (100%) to be based in Luang Prabang Province.

For the Sustainable Consumption and Production on the Lao PDR (SCP Lao) project. Swisscontact is looking for a Junior administrator officer support the finance and administration team to ensure the smooth operation of Swisscontact’s country office with the respect to finance work and reporting requirements

Junior Administrator Officer (100%), SCP Lao project

Start of Employment: March 2025.

Contract Duration:     1 year with possibility of extension.

Place of work:             Luangprabang Province.

 Purpose of the Position 
The Junior Administrator Officer based in Luangprabang supports the Finance and Administration team in Vientiane to ensure the smooth operation of Swisscontact’s Luangprabang Office with respect to finance work and reporting requirements. The Junior Administrator officer in Luangprabang directly supports the SCP project team as well as other project teams if necessary. The selected Junior Administrator officer will directly reports to the Provincial Technical Coordinator in Luangprabang .

Technical Task and Responsibilities

1) The specific financial and accounting tasks include to:

• Prepare payment vouchers in Human Resources Information System (HRIS) – training will be provided – continuously in line with project and office requirements.
• Ensure all payment vouchers/payment receipts are adequate as supporting document and follow Country Manual such as travel policy, cash management, and procurement standard.
• Maintaining proper petty cash system and prepare payment through petty cash for office operations and ensure all payments are upon approval by Finance Officer (VTE).
• Conducts a petty cash count with Finance Officer (VTE) in a monthly basis.
• Prepare and dispatch timely invoices as per contract with external parties.
• Perform other reasonable finance and accounting tasks as required by the Finance Officer (VTE).

2) The specific administration tasks include to:

• Ensure the seamless operation of the Luangprabang office, including the provision of office supplies, sundries, and cleaning services, among other things.
• Responsible for all other administrative tasks related to the Swisscontact Office in Luangprabang such as hotel bookings, travel arrangement for staff and consultants.
• Ensure proper inventory management and record keeping of all fixed assets, also in compliance with donor’s requirements.
• Procurement of goods and services following Swisscontact’s guidelines .
• Responsible for physical and online (SharePoint) filing system of administrative project activities, financial documentation, and correspondences.
• Answer, screen forward and or return phone calls as well as messages.
• Perform other reasonable administrative tasks as required by the Provincial Technical Coordinator or Project Manager.

Other Task and responsibilities:

• At the end of the day check that all air conditioners are off, doors and windows are closed and locked and lights are off in the office.
• reimbursement payment to staff.
• Ensure to support or provide the information (fixed asset) for auditor during audit field

Requirements for the position  

Core

• Must be a Lao citizen or have full rights to work in Lao PDR;
• Self-reliant, accurate in work, inquisitive mindset and willingness to learn;
• Organised and able to cope with multiple deadlines;
• Strong sense of responsibility and control;
• Proficient in written and oral communication both in Lao and English;
• Good interpersonal and communication skills
• Demonstrates awareness and sensitivity to gender, diversity and inclusion.

Technical

• Bachelor’s degree in business administration (BBA), Technical College or similar field would be an advantage.
• At least 3 years’ work experience in the administration field. Preferably in the development cooperation field with donor agencies and INGOs.  Experience with SDC projects is an added value;
• Experience in the management of material resources (purchase orders, accounting etc);
• Ability to interpret financial procedures and standards and their application;
• Capacity to work in an international environment;
• Computer literacy especially in Microsoft Word, Power Point and Excel.

How to apply

• Step1: Download the application form. “Clicking here ‘’ to download the application form.
• Step2: Fill the application form offline
• Step3: Send the application form together with your CV to recruitment.laos@swisscontact.org.
• Please write this subject in your e-mail application: Job applicant: Junior Administrator Officer (100%), SCP Lao project
• Only applications through the ‘Job Application Form’ will be regarded. Will not be considered otherwise.
• Only shortlisted will be contacted.

We offer a challenging position with personal responsibility. Are you interested in a fascinating job in an international context and are committed to contributing to excellence and making a difference?

The deadline for applications is 03 March 2025.

We particularly welcome female applicants