PROGRAM ASSISTANT

Closing date: 30 July 2025 @ 23:59 GMT/BST/EAT

Location: Laos

Contract: 1 Year Fixed Term Contract with possibility of extension 

One Oxfam Grade: E1

Salary and benefits: National Contract

Oxfam is unable to guarantee the obtaining of a work permit for the role. Candidates must have and be able to retain the legal right to work in Laos. We are not able to support the relocation of a candidate to take up the position in an Oxfam location

Flexible working: We believe flexible working is key to building the most suitable way of working of the future, so we’re open to talking through the type of working arrangements that might work for you, for example job share, part-time or compressed hours

The Oxfam CLV Cluster is comprised of three countries,  Cambodia, Laos, and Vietnam. Our Vision for the CLV Cluster is to increase our impact on the ground, strengthen our ability to influence policy changes at country and regional levels, raises income and saves costs.

All programs and projects in the CLV cluster are implemented effectively in contribution to the CLV Cluster Strategy 2022-24 and country strategies in each country. All programs across Cambodia, Laos and Vietnam are collaborating with each other to achieve the common CLV goal and objectives

The Oxfam in Laos, Gender and Inclusion Team delivers Oxfam in Laos’ Gender and Inclusion program portfolio in Laos as part of the Lao Country Strategy 2025-28 and the CLV Strategy 2025-28.

The Role

Oxfam Novib is looking for a qualified candidate who will be taking the Program Assistant position. The Assistant will support delivery of of Oxfam’s Gender and Inclusion program portfolio in Laos. Provides logistics and administration support to program colleagues and partners for program delivery. Overall, the Program Assistant is required to fulfil following key responsibilities:

Program Implementation

• Provide administration and logistics to support delivery of Oxfam in Laos gender and inclusion programs’ work plans according to schedule and budget.
• Support preparation and organisation of program events, workshops and meetings (logistics, venue preparation and set up, communication with participants, note taking).
• Ensure project documentation and filing (online and hard copy) is up to date and meets any donor requirements
• Provide administration and logistics support for program provincial visits, partner visits and program team travel
• Provided teachnical assistant and support program monitoring and evaluation (Meeting, Workshop, Campaing, field activities and partner visit, data entry for M&E and reporting requirements)
• Liaise with Operations Coordinator Laos for procurement plan, events plan, travel, purchase orders, payment requests, cash advances and other operations needs for program team.

Essential

• Mutual accountability
• Relationship building
• Systems Thinking

Technical Skills, Experience & Knowledge

• Knowledge of development principles and development programs
• Demonstrated commitment to gender justice and inclusion principles and practices.
• Experience in providing administration support for development programs in Laos with local or international NGOs.
• Experience in event logistics, creative thinking for organising workshops and events
• Good computer skills and experience in maintaining files for donor programs
• Good communication, presentation and organisation skills; Good written and spoken English and Lao.
• Demonstrated interpersonal skills and ability to work with colleagues in dispersed locations and from multi-cultural contexts
• Able to prioritize and meet deadlines

Desirable

• Understanding of cash transfers programs
• Understanding basic admin and logistics
• Willingness to travel to remote areas of Laos.
• Able to work alone but to judge when help is needed or there is an opportunity to share learning

Who we’re looking for

• University degree or high diploma in Business administration / international relationship, development and environment or relevant subjects
• Minimum 3 years of experience in Program assistant or administrative role
• Ability to handle a variety of administrative duties that include filing, copying, faxing and mailing in an office setting.
• Ability to manage your time effectively, identifying what is most important at a given point in time, while keeping the bigger picture in mind
• Good writing, communication, and oral skills in order to provide customer service or information
• Active on supporting program activities
• Ability to work well under pressure and tight deadlines
• Ability to manage a portfolio of multiple tasks with deadlines.
• Willingness to travel to remote areas of Laos.

What we offer

This role will give you an opportunity to make a difference in professional development, social and environmental changes. At Oxfam, we believe that every aspect of our work can lead to a positive outcome. If you have the same opinion, together with the ability to meet the challenges involved, this role offers scope for immense personal fulfilment – as well as outstanding opportunities to develop your career.

Oxfam is committed to providing a fair compensation package and to providing a flexible, supportive, working environment
How to apply

Please upload an up to date CV and a covering letter, clearly explaining your suitability against the essential criteria in the job profile to https://jobs.oxfamnovib.nl/job-invite/14062/

Kindly note that only shortlisted candidates will be contacted- usually within 2 weeks of the closing date.
About us
 

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 20 organizations (affiliates) plus the Oxfam International Secretariat, working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.
Our commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam International Secretariat also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, if a job applicant has been employed by another member of the scheme, we will request information from that organization about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.