Program planning, Implementation,
monitoring and reporting
Regularly reviews detailed implementation
plan for activities implemented at central level (Education, DRR, CP and CRG)
in close coordination w/ programme partners (NPA, INGOs) and line ministries
(MOES, MSLW, MONRE)
overall supervision and management to VTE implementation team (VTE Programme
managers) ; when required provide hand’s on support to ensure activities are
delivered on time and budget.
Provides monthly implementation update
to PD; identifies bottle neck and delays, proposes remediation
Coordinates w/ VTE procurement and
admin functions for programme activities implemented in VTE and in the field
Liaises w/ partners and gvt offices to
support effectively programme delivery and ensure adherence of staff to relevant SCI policies and guidelines.
VTE programme activities fully comply with the child safeguarding local
procedure and CSG global policies; signs off on CSG risk management plans for
each activity involving children, monitors implementation.
Planning and expenditure monitoring
Prepares annual budget for programme
implementation at VTE level, according to the budget template
Provides explanations for variance and
mitigation plans, proposes output adjustments;
Ensures budget monitoring (check BvA),
compiles comments, refines analysis and when variances, propose
Approves revised/budget phasing or
reforecast, every quarter;
Provides information on support function
costs for site office to TA/Finance during proposal development;
management & Accounting
Approves budget advance, expenditure
and requests for both partners and staff within SOD or certifies and
escalates to PD;
Reviews VTE partners’ financial
reports along with the supporting documents and ensure partner advances are cleared on a regularly basis
Review donor reports prepared by the
respective team and provide comments on significant budget variances against
VTE level budget.
Compiles monthly VTE level fund
request (Programme implementation)
updates job descriptions which clearly define the roles and responsibilities
of the staff under his/her supervision;
staff clearly understand their roles and responsibilities. On the basis of
their job descriptions, monitor staff performance and provide constructive
feedback to staff in line with SCI Policy.
Works with staff to agree clear annual
priority work plans and individual development plans linked to strategic
staff are trained to SCI policies, procedures and guidelines such as: Child
Safeguarding, anti-Fraud, procurement;
Conducts twice yearly participatory
appraisals to assess performance and development of staffs under his/her
Incorporates staff development
strategies and Performance Management Systems into team building process.
Discusses needs for professional
development opportunities for program staff with the direct Line Manager and
the HR and Support Service.
As SCI representative at VTE level,
responsible for further developing and maintaining close, professional and
positive work relationships with partners (NPA and );
Serves as focal points w/ line
ministries for partnership management ; supports MoU process, ensures compliance w/ NGO guidelines in relation to
visits and reports; compiles annual reports to line ministries and MoFA.
Supervises drafting and implementation
of partnership agreements w/ VTE based NGO/CSO.
Represent SC in meetings and events as
instructed by PD
Emergency Response Management
Responsible for strengthening the
organisational readiness to respond to emergencies in line with global SCI
emergency goal and benchmarks;
Oversees that all field staffs are
familiar with, adhere to and implement the procedures and processes detailed
in the Rules and Principles for emergency response;
Ensures to provide update information
and data at sile level at time of emergency caused by natural disasters to
PD/CD or staff related in VTE;
Responsible for mounting appropriate
and timely responses at scale to all emergencies consistent with established
benchmarks, plans and organizational policies, and in close cooperation with
incoming surge teams;
Responsible for implementing a full
set of emergency preparedness actions in respective province.